COA flags Marikina for missing office supplies, medicine worth P63.7M

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by Allan Yves Briones

The Commission on Audit (COA) asked the city government of Marikina to explain the total P63.7 million variance in their construction materials, office supplies and drugs and medicine inventories.

In their 2018 annual report, the commission found that a variance of P50.93 million existed between the city’s accounting of its construction material inventory and its Report on Physical Count of Inventory (RPCI).

Source: 2018 Annual Audit Report on the City of Marikina

For example, according to the city government’s books, they had 16,000 units of Portland Cement, of which only 1,350 were accounted for in the inventory count. This alone, according to state auditors, could cost the city P3.90 million. Another is the GI Pipe line item recorded as having 886 units as opposed to the RPCI of 31, potentially costing the city P6.67 million in change.

The same observation was recoded by the state auditing agency with regards to the city government’s office supplies inventory – a total variance of P9.39 million. Some office supplies with balances on the books had zero quantities reflected on the RPCI including printer ink cartridges, bond paper and copier toner and ink.

Source: 2018 Annual Audit Report on the City of Marikina

A variance was also recorded in the total value of P3.38 million with regards to the city’s drugs and medicine inventory. The books would show that medicine like paracetamol syrups and micronutrient powder would be recorded as existing units of 1,585 and 103,870 respectively, when the RPCI shows otherwise, costing the city a little less than P100,000 in 2018.

In addition, the state auditors found that medicines and drugs worth P304,925 were acquired before 2017, meaning that the units are “beyond their shelf life of two years.”

Source: 2018 Annual Audit Report on the City of Marikina

“The audit observations also indicate weak internal control in the handling and issuance of inventories which should be addressed immediately by management to ensure that inventories are properly accounted for and protected from loss or misappropriation,” COA said.

The commission recommended that the city government take steps to locate order slips for the units unaccounted for, and ensure that future issuances of supplies and materials are duly accounted for.